Townhomes at Arbor Villebois Owners Association March 2018 Board of Directors Mtg.

The March 28, 2018 TAVOA Board of Directors Meeting will start at 6:00PM, 30 minutes before the AVOA BofD meeting.  This allows for a brief TAVOA BofD meeting without the need to participate in the much longer AVOA BofD meeting unless you so desire.  Please click on the link below to see the meeting aganda

293_2018_032818_Board Meeting Notice & Agenda

2018 AVOA Compliance Audit Notice

Hello Arbor Villebois Owners,

The month of April is quickly approaching and with that will come our compliance audit of 2018.

I am letting everyone know in advance the compliance committee would like to take a positive approach to this year’s audit.

This audit although conducted by volunteers also involves our management company CMI. We have to pay CMI to conduct this audit and then write the follow up letters to owners. Last year (2017) we wrote 120 letters to owners which was costly.

This year we would like all owners to let CMI know in advance of the April audit, the work you plan on doing and when it will be completed.

This audit will include the following:

  • Exterior painting (front, sides & back) including trim, shutters and gutters, rod iron fences.
  • Moss control on roof/gutters (front, sides & back)
  • Moss control front patios, brick/stone fences and sidewalk/steps.
  • Screen & window repairs or replacement
  • Side/backyard fences repair, stain or replacement.
  • Back/side yard hedge/tree above the fence line.
  • Debris allowed to accumulate on the property (trash cans, ladders, garden equipment, stacked planting pots, etc. left on driveways, front porches or leaned against the house).

Compliance committee members will be walking in the common areas between the homes. So, if you see a team of neighbors walking the neighborhood with clip boards in their hands and looking at your home, that’s who it is — the Compliance Team.

We look forward to hearing from you

Thank you,

Tom Vaughn

Arbor President

2018 POOL MONITOR JOB OPPORTUNITY FOR VILLEBOIS COMMUNITY CENTER

HELLO HOMEOWNERS,

THE 2018 SWIM SEASON IS QUICKLY APPROACHING

THE VILLEBOIS COMMUNITY CENTER IS LOOKING FOR PART TIME POOL

MONITORS FOR THE 2018 POOL SEASON.

IF YOU’RE LOOKING FOR A WAY TO EARN EXTRA DOLLARS DURING THE SUMMER MONTHS, THIS COULD BE THE OPPORTUNITY FOR YOU

JOB DESCRIPTION

WE ARE SEKING PEOPLE WITH DYNAMIC PERSONALITIES WHO CAN FIND A BALANCE BETWEEN MAINTAINING A SAFE AND FUN ENVIRORNMENT FOR OUR COMMUNITY. A QUALIFIED INDIVIDUAL SHOULD BE ABLE TO LIFT 15LBS, PERFORM CLEANING DUTIES, USE A LEAF BLOWER TO CLEAN THE DECK AND STRAIGHTEN OUT THE DECK ON PLANNED INTERVAL TIMES. THIS POSITION WILL REQUIRE A SIGNIFICANT AMOUNT OF TIME STANDING AND OR WALKING DURING THE SHIFT.

MINIMUM JOB REQUIREMENTS:

MUST BE 21 YEARS OF AGE OR HAVE COMPLETED I YEAR OF COLLEGE

MUST BE ABLE TO WORK UNSUPERVISED AND ENFORCE POOL RULES

MUST HAVE THE ABILITY TO FOLLOW A WORK MINIMUM COMMITMENT OF 15 HOURS PER WEEK, INCLUDING WEEKENDS AND HOLIDAYS

MUST HAVE THE ABILITY TO FOLLOW AND DOCUMENT A WORK CHECKLIST

MUST HAVE THE ABILITY TO COMPLETE THE WORK ASSIGNMENT CHECKLIST HOURLY.

ALL CANDIDATES MUST ATTEND A THREE HOUR TRAINING SESSION ON MAY 18TH (TIME TO BE DETERMINED)

IF INTERESTED IN APPLYING FOR THIS POSITION, PLEASE CONTACT CMI AT DANIELK@COMMUNITYMGT.COM

INTERVIEWS WILL TAKE PLACE ON MAY 14 – 17 AT THE VCCA. SUCCESSFUL CANDIDATES WILL ATTEND ORIENTATION AND TRAINING ON FRIDAY MAY 18 ON SITE AT THE VCCA.

THE POOL SEASON WILL BEGIN ON SATURDAY, MAY 26 AND RUN THROUGH SEPTEMBER 23

POOL MONITOR SHIFTS WILL VARY FROM 9AM TO 9PM SEVEN DAYS A WEEK.

IF YOU LIKE A JOB THAT IS FUN, ENGAGE WITH MANY GREAT COMMUNITY OWNERS AND HAS VERY LITTLE STRESS THAN THIS MAY WORK FOR YOU.

 

 

September 2017 AVOA Presidents Letter with Fibersphere & Crowley Landscape attachments

September 2017 Presidents Letter

Letter from the AVOA President September 2017
Hello Arbor Homeowners,
We are through the summer months now. Fall is around the corner. School is back in session and the Fall high school and college sports programs are in full force. The NFL kicked of this weekend.
Also with the Fall season comes many important decisions for your HOA board to make, approving contracts and setting a budget for 2018. Key points and dates will follow.
Upcoming events for Villebois owners:
    *VCCA board meeting is Thursday, September 21st at 6:30pm at the community    center
    *AVOA/Townhome regular board meeting is Wednesday, September 13th
    *AVOA/Townhome 2018 budget approval meeting is September 20th
     Both meetings start at 6:30pm in the community center.
Special notes to Owners in regard to the VCCA pool:
The VCCA board voted at their August board meeting to keep the pool open through September if the weather cooperates. So long as the warm weather stays with us the pool will remain open. Please note that at any time a notice will be sent out from CMI announcing the pool closed for the year.
Please feel free to send comments about the pool to CMI who will then forward to the VCCA board.
Feedback is how improvements are made, so do not be shy. Let them know how the pool season went for you.
Thanks for helping keep our community center and resort style pool a fun and enjoyable place to visit over the summer. We are privileged to have such a nice facility and the many volunteers that keep it running for your enjoyment.
Other board items:
1. A new 3-year contract went into place on September 1st for Fibersphere Internet. We   have Fibersphere through 2020 with no price increase.
2.Contract renewal for Crowley Landscape is underway with contract proposals coming in. The landscape budget will be discussed and approved at the September 13th meeting.
3.Budget planning for 2018 is on going. The final proposal will be presented to the board for approval at our October board meeting.
Special note to Owners:
For all of our dog lovers please remember a couple of important items regarding our dogs. All dogs are required to be on a leash when walking in public. We must also be diligent in making sure that we are picking up the poop.  Lets keep our community dog friendly and clean by following the guidelines set in the declarations.
Please come to the Board meeting on Wednesday, September 13th
.
If you are interested in our budget planning for 2018 that will be done on September 20th
.
All owners are welcome to attend this session.
Thank You,
Tom Vaughn, President
NOTE:  TO READ A LETTER FROM FIBERSPHERE TO VILLEBOIS USERS, THE CROWLEY QUARTERLY NEWSLETTER, AS WELL AS THE ORIGINAL PRESIDENTS LETTER, CLICK ON THE LINK AT THE TOP OF THIS POST.

July 2017 President’s Letter

We are well into the great summer months now with over 23 days of no rain. With that and the summer vacations it seems to quiet down considerably as far as the HOA goes. This information will be short and sweet this month but just as important so please do take a minute to find out what is happening in your Arbor neighborhood.

Upcoming events for Villebois owners:
Landscape planning meeting Tuesday, July 11th at 5:00pm at the community center
VCCA board meeting is Tuesday, July 18th at 6:30pm at the community center
AVOA board meeting is Monday, July 24th at 6:30pm at the community center

Special note to Owners in regard to the VCCA pool:
With summer here the pool and recreation center are in full-blown mode. The VCCA board has made changes to the policy this year. Now we all know that change is sometimes hard to take. We get in a rhythm that we like and then suddenly it changes. As AVOA owners we need to respect the decisions that this volunteer board has made and adapt to them so we can all enjoy this area.

The biggest change for all owners this year is the development of a food court area. This is where the board would like all food and snack items to be eaten. The reason: it will keep the pool deck clean and food-free for all guests.

The other change has to do with large floatables that our kids like to use. The board has decided, from a safety standpoint, that only small floatables are acceptable this year. We may not like this decision but it is our responsibility to follow the rules put in place.

Pool Monitors were hired this year after a lot of effort by the VCCA board to improve on last year. These monitors have been trained and unlike past years are supervised. They have been given the task to enforce the rules like, no food on the deck, no running on the pool deck, no diving in the pool and no cannon ball dives. If approached by a monitor please treat them with respect as they are only doing their job to keep everyone safe.

A new item this week is an evaluation form that all owners can fill out. This is a great way to get feedback to the board no matter if the comment is positive or negative. Take a couple of minutes to let the VCCA know how they are doing.

Thanks for helping keep our community center a fun and enjoyable place to visit.

The board in June completed the following actions

  1. Approved a motion to add special circumstances to the Enforcement Resolution Schedule of fine assessment enforcement with larger fines being charged for a special circumstance.
  2. Approved a revised Schedule of fine assessment addressing special fine assessment of $750 for each time an owner rents their home for less than thirty days minimum as required by our declarations
  3. Initiated research for safety regulation of open fires within covered spaces.
  4. The board reviewed the newly adopted compliance charter.

As shared in the June letter, the board is organizing a large focus group to work on a long-term landscape management plan for the Arbor community. This focus group will meet again this week on Tuesday, July 11th in the community center at 5:00pm. All homeowners are welcome to attend. Our target points this month are what can we accomplish in year one of the five-year plan and what will be the cost associated with that. We need to stop just putting out fires and concentrate on sustainable landscape management.

A long-range vision for maturing community landscape will ultimately guide our day-to-day maintenance, as well as on going restoration and improvement. The goal of course is restoration and advancement of the Arbor excellence that has been the foundation for Villebois village acclaim. The output of this focus group will guide us over a period of years to our goal. We will succeed in large part based proportionally upon engagement and support by all Arbor homeowners.

The ARC committee approved 7 projects in the month of June. Any type of work done to your home exterior should go to the ARC for review and approval. We have really worked on the turn-around time of these requests and try to get approval within a couple weeks or sooner, through electronic communication among committee members.

I’m happy to announce that the new chair for the communication committee is Cathy Schwab. They do their best to keep the our Villebois web page information current for our owners.

The Compliance Support Committee drafted a charter last month. This group was established 3 months ago to assist the board on concerns and complaints submitted to CMI.

The Welcoming Committee is hard at work delivering the welcome packet to all new owners.

The Finance Committee is hard at work this summer as we prepare the annual 2018 budget. This committee will meet on July 25th and hopes to have a first edition budget out for review.

Please come to the Board meeting on Monday, July 24th. We take care of business, but we also have fun at the same time. We would love to have you join us.

See everyone on the 24th at 6:30pm community center main room.

Thanks,

Tom Vaughn, AVOA President