We are well into the great summer months now with over 23 days of no rain. With that and the summer vacations it seems to quiet down considerably as far as the HOA goes. This information will be short and sweet this month but just as important so please do take a minute to find out what is happening in your Arbor neighborhood.
Upcoming events for Villebois owners:
Landscape planning meeting Tuesday, July 11th at 5:00pm at the community center
VCCA board meeting is Tuesday, July 18th at 6:30pm at the community center
AVOA board meeting is Monday, July 24th at 6:30pm at the community center
Special note to Owners in regard to the VCCA pool:
With summer here the pool and recreation center are in full-blown mode. The VCCA board has made changes to the policy this year. Now we all know that change is sometimes hard to take. We get in a rhythm that we like and then suddenly it changes. As AVOA owners we need to respect the decisions that this volunteer board has made and adapt to them so we can all enjoy this area.
The biggest change for all owners this year is the development of a food court area. This is where the board would like all food and snack items to be eaten. The reason: it will keep the pool deck clean and food-free for all guests.
The other change has to do with large floatables that our kids like to use. The board has decided, from a safety standpoint, that only small floatables are acceptable this year. We may not like this decision but it is our responsibility to follow the rules put in place.
Pool Monitors were hired this year after a lot of effort by the VCCA board to improve on last year. These monitors have been trained and unlike past years are supervised. They have been given the task to enforce the rules like, no food on the deck, no running on the pool deck, no diving in the pool and no cannon ball dives. If approached by a monitor please treat them with respect as they are only doing their job to keep everyone safe.
A new item this week is an evaluation form that all owners can fill out. This is a great way to get feedback to the board no matter if the comment is positive or negative. Take a couple of minutes to let the VCCA know how they are doing.
Thanks for helping keep our community center a fun and enjoyable place to visit.
The board in June completed the following actions
- Approved a motion to add special circumstances to the Enforcement Resolution Schedule of fine assessment enforcement with larger fines being charged for a special circumstance.
- Approved a revised Schedule of fine assessment addressing special fine assessment of $750 for each time an owner rents their home for less than thirty days minimum as required by our declarations
- Initiated research for safety regulation of open fires within covered spaces.
- The board reviewed the newly adopted compliance charter.
As shared in the June letter, the board is organizing a large focus group to work on a long-term landscape management plan for the Arbor community. This focus group will meet again this week on Tuesday, July 11th in the community center at 5:00pm. All homeowners are welcome to attend. Our target points this month are what can we accomplish in year one of the five-year plan and what will be the cost associated with that. We need to stop just putting out fires and concentrate on sustainable landscape management.
A long-range vision for maturing community landscape will ultimately guide our day-to-day maintenance, as well as on going restoration and improvement. The goal of course is restoration and advancement of the Arbor excellence that has been the foundation for Villebois village acclaim. The output of this focus group will guide us over a period of years to our goal. We will succeed in large part based proportionally upon engagement and support by all Arbor homeowners.
The ARC committee approved 7 projects in the month of June. Any type of work done to your home exterior should go to the ARC for review and approval. We have really worked on the turn-around time of these requests and try to get approval within a couple weeks or sooner, through electronic communication among committee members.
I’m happy to announce that the new chair for the communication committee is Cathy Schwab. They do their best to keep the our Villebois web page information current for our owners.
The Compliance Support Committee drafted a charter last month. This group was established 3 months ago to assist the board on concerns and complaints submitted to CMI.
The Welcoming Committee is hard at work delivering the welcome packet to all new owners.
The Finance Committee is hard at work this summer as we prepare the annual 2018 budget. This committee will meet on July 25th and hopes to have a first edition budget out for review.
Please come to the Board meeting on Monday, July 24th. We take care of business, but we also have fun at the same time. We would love to have you join us.
See everyone on the 24th at 6:30pm community center main room.
Tom Vaughn, AVOA President
Well the April showers did bring May flowers We are starting to gear up for a great summer of nice warm weather. The AVOA helped open the pool on May 26th with a potluck and open swim enjoyed by many. The pool is one of the many benefits to living in the Arbor neighborhood, along with the many walking paths, parks and oh did I fail to mention the many great neighbors we can talk to on those walks.
Here is this months news and board updates:
Up coming events for Villebois owners:
Father’s day beer and wine festival at the community center on Saturday June 17th from 4 to 10pm
Community wide garage sale on Saturday June 24th from 8am till done. Do your own advertising of this event. This does draw a large crowd to our neighborhood every year.
Good time to go through the closets and the garage and get those things ready to sell
VCCA board meeting is Tuesday June 27th at 630pm at the community center
AVOA board meeting is Wednesday June 28th at 630pm at the community center
Like yoga? Then join the group at the community center on Monday evenings at 6pm on June 5th, 12th and 26th
Special note to owners:
In the last few months the Architectural Rreview committee has received many incomplete applications for home improvements. This delays the process, as this committee will not make a decision until they have a complete application. Please read through the application carefully and provide all the information required of you.Feel free to consult with CMI for help in preparing the application
Also please be aware that any Alterations to the outside of your home need ARC approval before you start the project. Please do not start a project without going through the ARC process first.
The AVOA conducted the Second compliance walk through of the year
On Wednesday May 17th a very nice day with temps in the 70’s, the committee made their way around the neighborhood to take a look at the conditions. One positive item noted during the walk through again was the great condition of most all the fences, even after a rough winter. In the month of April we sent out 86 first notice letters for conditions. In our May walk through we added an additional 18 first notice letters for conditions and sent 64 second notice letters for those that did not respond to the first notice from April. Scott Deveau joined the compliance committee in May and helped out during the walkthrough. Welcome aboard Scott. During the month the compliance committee spent much time working with CMI on the wording of the letters and making sure the letters follow our enforcement resolution. During this second walk through it was brought to the committee’s attention that owners are allowing the use of chalk on mailboxes and retaining walls. Let me be perfectly clear on this, chalk is ok for the kids to use on the sidewalk area only. Please help us maintain our neighborhood by only allowing the kids to use the sidewalks only.
During the May board meeting the board approved the following items
- Approved a budget for the welcoming committee of $350.00.
- Approved a second notice letter be sent to the owner who is using their home as an Air B&B
- Approved a motion to disable fobs of owners who are 60 days past due on paying dues
Attendance at this board meeting was well attended. Thank you to all that attended. That is the way it should be. Again if you have not attended a board meeting, this coming month would be a good time to start. You might even get motivated to join a committee and be involved in what is happening.
During the month of May the Landscape committee
Led by Joe Sharpsteen, the landscape group has been very active. With the improved weather they are starting to get many little projects completed.
Water bills for April show reasonable expense. The committee is working with Crowley to get a landscape architect out to look at zone K and evaluate what needs to be done. I will speak to this more later. All items in the notebook (concerns called in by owners) were reviewed and resolved. The committee did approve up to $400 to grind out an old tree stump and replace with 2 boxwoods. The committee discussed with Crowley the condition of the grass. Crowley recommends that areas of grass be dethatched, aerated and reseeded. The cost of this project would be $4900.00. The board denied the work asking for more information on exact areas and the overall impact of small areas to the neighborhood. Crowley recommended preparation of a Turf Health Care Program for the neighborhood. This plan would address the lawn problems related to moss control and crane fly spraying, provide recommended repair and care procedures and estimate costs for the work. Plan is intended to address the long term care of the lawns.
To further our effort to enhance our quality of landscape maintenance, Tim Crowley owner of Crowley landscape attended our May 24th board meeting to give the board and owners “a state of the landscape” speech. In the speech Tim addressed the issues of the takeover from Showplace last year, the extremely rough and wet winter we endured and plans moving forward this summer. Tim did mention that flowerbeds would be the number one target over the next few weeks.
I have put together a focus group separate from the landscaping committee that will meet this week with Crowley to start working on a one to five year plan for our community’s landscape.
We are at the point that we need to stop putting out fires and concentrate on good solid landscape planning. The goal of course is to get our community looking good again. This focus group will focus on getting us to our goal over a period of years using the quadrant method. More to come on this next month.
During the month of May the ARC committee
Led by Dan Vasquez approved one fence repair and re- stain, two exterior re-paint jobs and has one AC compresser installation in process. This is really important for all homeowners to understand. Any type of work done to your home exterior should go to the ARC for review and approval. We have really worked on the turn-around time of these requests and try to get approval within a couple weeks or sooner, through electronic communication among committee members.
During the month of May the Communications committee
Completed a new org chart that is now on the CMI websites for both the AVOA and TAVOA. It is a quick reference for owners to the boards and committees information.
Just remember that any type of request is best to go through CMI, not a board or committee member. CMI tracks everything for the board and assure the quickest response.
During the month of May the Compliance committee
Led by Jane Rossi approved a revised first and second letter notice that is more friendly and follows Enforcement Resolution passed in February.
During the month of May the Welcoming committee
Led by Bev Hawley are starting to receive weekly updates of new residents moving in.
They are mailing out a personal note to each new resident welcoming them.
After the letter they will visit each new resident with a pocket folder filled with pertinent information.
This is just the starting point for this committee. They have many more ideas they are working on developing in the next few months
During the month of May the Finance committee
Led by chair Chereen Ebner started looking over all the financials. In the month of June Chereen will be heavily involved in starting to put together our 2018 budget. This is a two month long project, that will be completed in August for board approval
During the month of May our Committees added
If you recall I asked in my last letter for more involvement from owners. The following owners joined committees in April and May: Everett Lapp, Jeanne Lapp, Beverly Hawley, Chereen Ebner, Scott Deveau. Thank you to all for volunteering your precious time to help our community but this is not enough.
Our community will continue to grow as more owners continue to volunteer. We are still 9 short of the goal of 14 additional committee members. Help us reach that goal before July 1st by volunteering to help out. Check out the committees and see which one would fit your ambitions and join it.
Please come to the Board meeting on Wednesday, June 28th. We take care of business, but we also have fun at the same time. We would love to have you join us.
See everyone on the 28th at 6:30pm community center main room.
This month Cheryl Brendle the CFO with Community Management will give a short presentation on exactly what a management company does for our HOA.
See you all on the 28th
Tom Vaughn, AVOA President
Well they say with April showers come May flowers. That may not be true this year, as we have had a rugged winter of rain and cold weather. But being an optimist I know warm sunny weather is just around the corner. And we have hit the ground running.
The AVOA conducted the first compliance walk through of the year
On Wednesday April 19th a typical winter day of 55 and rain, but the crew was able to make their way around the neighborhood and take a look at the conditions. One positive item noted during the walk through was the great condition most all the fences, even after a rough winter. Fences were an issue in 2016 and homeowners have stepped up and made the fences look great again. Letters were sent to 86 homeowners for exterior items that need to be addressed between now and August.
During the April board meeting the board approved the following items
1. Approved 4 representatives to the VCCA (rec. center) board: Victor Buccieri, Julie Daily, Ruth McClurg and Tom Vaughn. They will all serve a one-year term.
2. Approved appointment of Victor Buccieri to the unexpired vacant AVOA board position of Patricia Zimmerman ending November 2017
3. Approved Tom Vaughn to assume the vacated President position
4. Approved John Merrick to assume the vacated Vice President position
5. Approved a revised Exhibit “A” Schedule of Fine Assessments for the Enforcement Resolution.
Attendance at this board meeting was through the roof. Thank you to all that attended. That is the way it should be. Again if you have not attended a board meeting, this month would be a good time to start. You might even get motivated to join a committee and be involved in what is happening.
During the month of April the Landscape committee completed
Led by Joe Sharpsteen, the landscape group has been very active even in the bad weather.
Work is being done to clean up the traffic circle on Barber and Costa Circle. Removal of old trees and addition of new trees. Two dying trees on Grenoble St have been removed and replaced with new trees. They also looked into some dying grass issues on Lausanne St. A plan is being put in place to address this. This committee works hard in conjunction with the board to keep our neighborhood looking ship shape.
The results of the landscape opt out survey were shared with the board by CMI. Nineteen owners opted out of common maintenance for pruning and nine owners opted out for pest and weed spraying. This means they will do their own maintenance.
To further our effort to enhance our quality of landscape maintenance, Tim Crowley owner of Crowley landscape will be attending our May 24th board meeting to give the board and owners “a state of the landscape” speech. I invite all homeowners who have landscape concerns that they would like Crowley to address, to send those questions or concerns into CMI. Those will be tallied and then sent to Crowley. This presentation will entertain no questions or comments from the owners or Board, due to time restraints, which is why it is important for you to send your questions or concerns into CMI by Wednesday May 17th.
During the month of April the ARC committee completed
Led by Dan Vasquez approved 4 backyard re-designs and 2 house painting requests in the month of April. This is really important for all homeowners to understand. Any type of work done to your home exterior should go to the ARC group to review and approve. We have really worked on the turn-around time of these requests and try to get approval within a couple weeks or sooner, through electronic communication among committee members.
During the month of April the Communications committee
Completed a new org chart that is now on the CMI websites for both the AVOA and TAVOA. It is a quick reference for owners to the boards and committees information.
Just remember that any type of request is best to go through CMI, not a board or committee member. They track everything for the board and assure the quickest response.
During the month of April the Compliance committee
Led by Jane Rossi approved a revised Schedule of Fine Assessments to go with the new Enforcement Resolution passed in February. This revision further defines the schedule and how it works.
During the month of April our Committees added
I am happy to announce new members to our committees. If you recall I asked in my last letter for more involvement from owners. The following owners joined committees in April: Everett Lapp, Jeanne Lapp, Beverly Hawley, Chereen Ebner. In May Scott Deveau joined a committee. Thank you to all for volunteering your precious time to help our community.
Our community will continue to grow as more owners continue to volunteer. We are still 9 short of the goal of 14 additional committee members. Help us reach that goal before June 1st by volunteering to help out.
Please come to the Board meeting on Wednesday, May 24th. We take care of business, but we also have fun at the same time. We would love to have you join us.
See everyone on the 24th at 6:30pm
Tom Vaughn, AVOA President
I wanted to take just a moment and introduce myself. I am Tom Vaughn and recently accepted the Presidency of Arbor Villebois Owners Association, effective March 22nd. I am taking over for retiring President Patricia Zimmerman who has stepped down from the Board for personal reasons.
I want to commend how Patricia did such a wonderful job in supporting and leading this association over the past several years, first as an active member on several committees and then as a member of the Board of Directors and Association President for over a year. The Association has accomplished many good things for our community under her leadership and she will be missed. The entire Board of Directors wishes her and Lin the best in their activities in the coming years.
With that said, I would like to introduce myself. I am a retired operations manager from UPS. I spent 30 years with the very best run company in the country and acquired an immense amount of experience getting things done. I will enjoy sharing this for our communities benefit.
My wife Cheryl and I have been residents of the community for just shy of two years. We both love this community with the walking trails, ample parks, playgrounds and the pool. Our biggest joy is when our two grandsons Cooper and Everett come over and spend time with Gram and Gramps. They both just love the parks and the pool. In my spare time I am a High School football official and have done this for the past 36 years in both Washington and Oregon.
I first got involved here at Villebois as a board member with the town-homes association (TAVOA) in late 2015, just prior to the start of the re-construction process that took place in 2016 for most of the town-homes. In October of 2016 a vacancy occurred on the AVOA Board and Patricia asked me if I would like to fill that position. I said yes and off we go. So now I serve as a board member for each association.
In my short time with the AVOA Board we have:
- Developed a strategic plan that guides the Association with both monthly and yearly activities,
- Created a compliance support committee to work hand in hand with the Board and CMI, our management company,
- Developed an organizational chart for the Board and the committees to post on both of our websites so our homeowners can get quick information about our organization at a glance.
What do I want to see moving forward as President? I would love to see more owner involvement in our committees.
I am asking all owners who can spare at the max four hours a month to step up and join a committee. I have a firm belief that the more owner involvement we have, the better our community will be. One of the things I see at this point is that only a few owners step up and contribute to our community. I know that we all have full personal lives, but some how we have to find a way for more owners to see the community as an important part of their personal lives.
My goal from now until the end of the year is to grow our owner involvement by joining a committee. With more owner involvement we can grow and improve our community in ways no one can foresee in the present. New and fresh ideas are how we move this Association forward. The commitment takes very little time and is a great way to meet and interact with other homeowners. It also gives you the opportunity to provide your input into our community. At this moment we have the following active committees functioning in the HOA, Landscape, ARC, Finance, Communications, Governing docs, Welcome and Compliance. If you feel you can contribute now is the time to sign up.
With a willingness to share any thoughts on what needs to be done or changed in this community, this would be a great time to step forward and lend your expertise.
This week the board approved Victor Buccieri to the open board position for our association. Victor is currently the President of the Villebois Community Center (VCCA) and serves on our Compliance support Committee. He will be a great addition to the board. The board also approved this week John Merrick as Vice President of the AVOA.
If you have any interest getting involved in a committee, please email Daniel Kent at CMI and let him know of your interest in volunteering to help grow and manage our community. I look forward to working with the different committees we have with the AVOA as we pursue ways to maintain and enhance our great neighborhood while staying within our planned budget.
I encourage all owners who have never attended a board meeting to do so in the near future. Our board meetings are held on the fourth Wednesday of the month at the Community Center at 6:30pm. All Owners are invited and welcome to attend.
Our current AVOA board members:
Tom Vaughn – President
Justine Keith – Secretary
John Merrick – Vice President
Drew Harvey – At Large
Victor Buccieri – At Large
Our current AVOA committees:
Landscape – Joe Sharpsteen chair
Currently 4 members with 2 vacant positions, (this is the HOA’S biggest expense)
ARC – (Architectural Review) Dan Vasquez Chair
Currently 4 members with no vacant positions
Governing Docs – Erroyl Hawley Chair
Currently 3 members with 2 vacant positions
Finance – no chair or members
Looking for accountant or CPA to help the Association
4 vacant positions
Compliance – Jane Rossi Chair
Currently 4 members with 1 vacant position
Welcome – Bev Hawley chair
Currently 2 members with 3 vacant positions
Communication – Patricia Zimmerman Chair
Currently 3 members with 2 vacant positions
So you can see we have opportunities for 14 owners to get involved in our community by becoming a committee member.
I want to thank all of our active committee members for the outstanding effort they put forth each month to make Arbor Villebois a great community to live in.
I look forward to meeting many of you in the coming months
LETTER FROM THE ARBOR VILLEBOIS (AVOA) PRESIDENT
Hello Neighbors — and the month of April!
Here’s the list of items you’ll read about in this issue:
— AVOA Board of Directors Appoints Tom Vaughn Acting President
— No Prune/No Spray Survey Under Way
— April Update on Landscape Items
— News About Your VCCA Board and Committees
— Compliance Committee Will Conduct Spring Clean Walk-Through this Month
— Homeowners to Receive Letters Regarding Alleyway Lights
— Meet Amber Koski from CMI
— What You Can Do to Thwart Package Thieves
— Upcoming Events in April
Tom Vaughn Has Been Appointed Acting President of the AVOA Board
The Board of Directors, at its March 22nd meeting, appointed Tom Vaughn (pictured here) to serve as Acting President of the AVOA Board until November 2017. This action was taken as a result of my tendering my resignation as a board member and president, effective immediately. I sincerely hope that the entire community will support Tom as he takes on this responsibility which he adds to those he also carries — as a member of the TAVOA Board and the VCCA Board!
It was with mixed emotions that I reached this decision to step down — one that was made for personal reasons — as I have thoroughly enjoyed helping our community and acting in these capacities for the past 16 months.
I personally will remain active on various committees as time allows and will work behind the scenes to help Tom keep our community strong. That said, much of my time and attention throughout the rest of the year will be spent in New Jersey — with my new grandson!
Nominations for a replacement board member are currently being sought. If you would like to put your name forward— or you would like to nominate a neighbor whom you know would be a great board member — please get in touch with . This position would fill my term, which ends in November, 2017.
No Prune/No Spray Survey Under Way
By now you’ve received the “No Prune/No Spray” Survey in which you can opt out of two services provided by Crowley Landscape Management — pruning and weed-and-insect control. Please be sure to answer this survey at your earliest convenience and return it to CMI so they can note your preferences. If we do NOT hear from you, we will assume you want all of the services that Crowley provides — services that your monthly dues pay for. As you make your decisions, remember that you cannot “cherry pick” which plants you want Crowley to attend. It’s all or nothing regarding the pruning. If you “opt out,” you will be responsible for keeping the plants in your front and side yards trimmed. What’s more, whether you choose this option or not, every homeowner is responsible for maintaining plants within fenced-in side yards and backyards; for plants in pots around the house exterior; and any roses that the homeowner has planted. If you opt out of spraying for herbicides and insecticides for weed and insect control, then you will personally be responsible for weed removal and insect control on your lot.
April Update on Landscape Items
As the Crowley crew works this month to get our lawns in shape and sprinkler system in order, the Landscape Committee asks that everyone help Crowley out by reporting extremely damaged lawn areas and sprinkler heads that are buried or broken off. These reports can be sent to Daniel Kent at CMI () who will pass them along to Crowley. What’s more, after the irrigation system is turned on later this spring, homeowners can help by watching for and reporting areas that appear dry or overwatered because of a leak. The Landscape Committee reminds us that Crowley cannot watch every inch of lawn and every shrub all the time. So, if one nozzle fails it could cause part of the lawn to go dormant or a shrub to die. The Committee also asks us to remember that our irrigation system is more than 10 years old and not totally reliable, so we must all do our part to keep it working as long as possible until we can budget for — and pay for — a better system.
News About Your VCCA Board and Committees
John Danahy, an AVOA homeowner who has served as president of the VCCA Board for the past two years (among other positions for the AVOA), recently sold his house and is moving to Central Oregon. To say that we will miss John as a neighbor and contributor to the quality of our community is a gross understatement. Although we wish him well in his new adventure, John will be missed big, big time as he has been an important member of our AVOA family!!!!
In the meantime, we are very fortunate that we have four qualified and energetic AVOA homeowners who were elected to serve as VCCA board members at the Annual Meeting on March 28th. They are (pictured, below, left to right) Ruth McClurg, Julie Dailey, Victor Buccieri and Tom Vaughn. Each of them will serve for one year. Victor has been appointed the new president of the VCCA and the three other AVOA members will serve as directors at large.
We also are very lucky to have several AVOA homeowners who are serving currently on one or more of the various committees, including the Pool Committee, Advisory Committee, Activities Committee, Maintenance Committee, Recheck Committee, and Communications Committee.
If you are interested in joining one of these committees or putting your name forward to be a member of the VCCA board, please contact .
For your information, the VCCA Activities Committee will be sponsoring a “Pool Potluck” dinner again this year on Friday, May 26, to commemorate the opening of the pool on Memorial Day Weekend.
In addition, we will be reporting on some new changes to the usage of various rooms in the Community Center in upcoming newsletters. So stay tuned!
Compliance Committee Will Conduct “Spring Clean” Walk-Through this Month
As noted in the last newsletter, our Compliance Committee will be conducting its walk-through this month to check on those areas that the HOA is resposible for and that may need repair, paint or power washing. In addition, they’ll also be noting which homes might need some external maintenance this year. So, if you see a team of neighbors walking the ‘hood with clip boards in their hands and looking at your home, that’s who it is — the Compliance Team!
Homeowners to Receive Letters Regarding Alleyway Lights
This month, more than 140 homeowners will receive a courtesy letter asking them to fix their garage lights in the alleys as soon as possible. Fixing these lights has been a topic in the past two newsletters, so the Board agreed at its meeting in March that it was time to ask CMI to send courtesy letters to homeowners who still have not complied. If lights are not working next month, homeowners may receive a more official letter with possible fines attached. Again, if you need help in getting this done, please contact Daniel Kent at CMI (). Daniel at CMI can give you required information and also put you in touch with one of our neighbors who has a supply of the correct bulbs available for purchase. This neighbor is also knowledgeable about how to replace the bulbs for those who are still having problems getting this done.
Meet Amber Koski from CMI
You may have noticed that Daniel Kent now has an assistant to help him keep track of our HOA activities. Her name is Amber Koski, (pictured here). Neighbors who have dealt with her on various matters report that she’s a great resource. We are very lucky to have such a qualified player on our team. You can reach Amber at 503.445.1228 or .
What You Can Do to Thwart Package Thieves
Many neighbors have adopted new ways to keep packages from being ripped off from their front porches. Some say they use a new “Ring” program (ring.com) that sends an alert to their remote phones whenever a delivery person rings their front door bell or someone else is on their front porch. (Enforcement experts say that robbers first ring a front door bell to see if anyone is home befiore trying to enter a house, so being able to “answer” the door remotely is a good idea.) Other neighbors are using one of Amazon’s drop-off delivery points so that packages are not left unattended on their porches. Plaid Pantry in Wilsonville is one of these drop-off points. Their “name” is Mexia so when you arrange with Amazon for a delivery, you might want to designate this drop-off point as opposed to your home address. Please let us know through Daniel Kent () if you have any other good ideas.
Mark Your Calendars for Several Upcoming Events
The Villebois Events Committee is sponsoring its annual Easter Egg Hunt on April 15th. Check out details at myvillebois.com and on the Villebois Hood Facebook Page.
The VCCA is sponsoring a special coffee gathering on Earth Day. April 22, at the Community Center, between 10am to 12pm. The theme is “How to Garden in Small Spaces.” All are welcome to attend!!
Here, below, is a quick history of Earth Day from the website earthday.org as we look forward to celebrating this day and learn how to conserve our environment and grow food and flowers in limited spaces. Hope to see you at the April 22 event!
This is from the website www.earthday.org:
Each year, April 22nd, Earth Day, marks the anniversary of the birth of the modern environmental movement in 1970.
The idea for a national day to focus on the environment came to Earth Day founder Gaylord Nelson, then a U.S. Senator from Wisconsin, after witnessing the ravages of the 1969 massive oil spill in Santa Barbara, California.
Senator Nelson announced the idea for a “national teach-in on the environment” to the national media; persuaded Pete McCloskey, a conservation-minded Republican Congressman, to serve as his co-chair; and recruited Denis Hayes from Harvard as national coordinator. Hayes built a national staff of 85 to promote events across the land. April 22, falling between Spring Break and Final Exams, was selected as the date.
On April 22,1970, 20 million Americans took to the streets, parks, and auditoriums to demonstrate for a healthy, sustainable environment in massive coast-to-coast rallies. Thousands of colleges and universities organized protests against the deterioration of the environment. Groups that had been fighting against oil spills, polluting factories and power plants, raw sewage, toxic dumps, pesticides, freeways, the loss of wilderness, and the extinction of wildlife suddenly realized they shared common values.
Earth Day 1970 achieved a rare political alignment, enlisting support from Republicans and Democrats, rich and poor, city slickers and farmers, tycoons and labor leaders. By the end of that year, the first Earth Day had led to the creation of the United States Environmental Protection Agency and the passage of the Clean Air, Clean Water, and Endangered Species Acts. “It was a gamble,” Gaylord recalled, “but it worked.”
I hope you enjoy these activities in April — and don’t forget to send your opinions, suggestions and ideas regarding subjects you’ve read about in this (and previous ) newsletters to Daniel Kent at CMI (.
And, lastly, I hope that you will support our new AVOA Acting President, Tom Vaughn, in any way that you are able.
Patricia Zimmerman, Outgoing President
LETTER FROM THE ARBOR VILLEBOIS (AVOA) PRESIDENT
March is here and that means Spring can’t be too far away. Yay!
So, here’s what you’ll read about in this month’s newsletter.
— Tree Trimming Continues Throughout Neighborhood this Month.
— Board Decides to Conduct a New “No Prune/No Spray” Survey.
— Homeowners to Receive a Check-List Regarding External Maintenance.
— Board Approves a More Comprehensive Enforcement Resolution.
— Here’s a Good Solution for Window Replacement.
— Many Homeowners Still Need to Fix Alleyway and Garage Lights.
— Deadline Nears to Get Homeowners Survey to CMI.
— Homeowners Reminded that Dogs Need to be on Leashes at All Times.
— Mark Your Calendars for Several Upcoming Events.
Tree Trimming Continues Throughout Neighborhood in March
As mentioned in last month’s letter, Crowley Landscape Management and Portland Tree Services will continue to do tree trimming and pruning activity throughout the month. So watch for their trucks! Work to be performed includes clearance away from all homes and other structures; vehicle and pedestrian clearance; and pruning where necessary to eliminate all hazardous situations.
In addition, general pruning of larger trees will be taking place in one quadrant of the neighborhood. (Please see the map contained in last month’s newsletter for which quadrant is being worked on this year.) If you believe strongly that a large tree near your home needs emergency pruning, please send in a request using the Landscape Form. To do this, log onto www.ourvillebois.com and go to the Arbor Villebois HOA page, find the “Landscape Form” button and that will take you to the CMI website where, after you log in, you click the “Service” tab and submit a “Maintenance Request,” and a “Work Request.” If you are having problems with this, please contact and/or .
Board Decides to Conduct a New “No Prune/No Spray” Survey
Your Board of Directors decided to conduct a new “No Prune/No Spray” Survey this spring as we have a new Landscape Company and many new neighbors who need to tell us their desires to opt out of pruning and spraying activities. (These are the only two landscape activities that homeowners may decline.) So, please be on the look-out for this new survey request.
Homeowners To Receive a Check-List Regarding External Maintenance
You may have already received a letter or email note from CMI regarding a “Spring Compliance Packet.” This communication included an Exterior Maintenance Reminder Notice along with a revised Enforcement Resolution and Fine Schedule adopted at the February 28th Board Meeting. (See a copy of the “reminder notice” below.) This is the first time we’ve put together this list of homeowners’ external maintenance responsibilities. This list will also serve as a guideline to our walk-through team this spring. We hope that everyone will take a good look at their properties as the weather improves to determine what work needs to be done this year. Please let CMI know your plans!!
Board Approves a New Enforcement Resolution and Simpler Fee Schedule
In the same email or letter, you also received a more comprehensive — and we believe a more homeowner-friendly — Enforcement Resolution and Fee Schedule, which the Board approved at its last meeting. Please review this document and save a copy of it as it will be the official document that explains the steps that will be taken once a homeowner makes a complaint and the steps the Board will follow to determine if there has been a violation of our CCR&Es and how it will be handled.
Here’s a Good Solution for Window Replacement
One homeowner sent in this email after she read last month’s newsletter regarding window replacement.
She writes: “I have had to replace several windows in my house and am about to replace another. The first time, I went back to my homeowners manual to find the original subcontractor for windows. It turns out that company was sold to Cascade Windows and they have taken over the warranty work along with that purchase. I was told that, as long as I am the original owner, my windows are under warranty for life. I have had to show proof of that ownership but then they came out and replaced windows for no charge. It never occurred to me to consult the HOA because the window replacements are basically identical to the old ones. Perhaps new homeowners should know about Cascade because, even if they have to pay since they are not original owners, they can get matching windows that fit right into the original openings.”
Many Homeowners Still Need to Fix Alleyway and Garage Lights
I am sad to report that many homeowners still need to fix their alleyway and garage lights. As a result, these homeowners will be receiving an official notice from CMI as they are in violation of our CCR&Es 6.5 Maintenance of Structures.
The Board of Directors checked with the HOA lawyer to be sure these lights are the responsibility of each individual homeowner and he has confirmed this. Again, if you need help in getting this done, please contact Daniel Kent at CMI ().
One homeowner sent in this information about an adapter he found for his garage door light. It converts the 2-prong fixture to accept standard screw-in type bulbs, which may be easier for many homeowners to maintain. It costs $3.00 at Home Depot and can be found in the electrical aisle (not with the light bulbs).
Deadline Nears to Get Homeowners Survey to CMI
We are still looking to receive surveys from many homeowners so this is a gentle reminder to please send in these forms. If you’ve misplaced the form or have trouble filling it out, here’s the information, below, that’s requested. You can just send an email to with this info. This information is essential for our management company to do its job, for us to know which homes are being rented and how to reach renters in the event of an emergency, for us to know which automobiles belong in our neighborhood and which ones are being left on our streets, and for us to know how to contact you and your emergency contact in the event of an emergency.
If we do not have your survey on file, your FOB — which provides you access to the VCCA Community Center — will be turned off as the VCCA Board is moving forward to re-identify all VCCA homeowners and their FOB numbers.
ARBOR VILLEBOIS HOMEOWNERS SURVEY——————————————————————————————-PLEASE SELECT ONE:
[ ] Owner(s) resides in AVOA home
[ ] Home is Owner’s 2nd residence (no one occupies the home in Owner’s absence)
[ ] Home is occupied by someone other than the Owner and there is no written rental agreement
(e.g., Owner is allowing family member to occupy home)
[ ] Home is currently rented
Property Address: __________________________________________________________________________________ Owner Names (All names as shown on deed) ___________________________________________________________
Mailing Address (if different from above): _______________________________________________________________
Home Phone: _________________Work Phone: _____________________Cell(s): ______________________________
Key Fob(s) #:
Names of all Adult Occupants: (including you, the owner(s), and your adult family members or, if you are renting your home, all non-owner adults living in your home), ___________________________________________________________________________________________________
Landline (if one exists): ______________________________Cell(s) :__________________________________________
Rental Property Management Co. Contact Information (if applicable): ______________________________________
Vehicle 1 Type and plate #: __________________________Vehicle 2 Type and plate # __________________________
Vehicle 3 Type and plate #: __________________________Vehicle 4 Type and plate #___________________________
EMERGENCY CONTACT INFORMATION:
Name: ________________________________________ Work Phone:____________________________
Email: ____________________________ Home Phone: ________________ Cell Phone:__________________
—————————————————————————————————————————————————————Homeowners Reminded that Dogs Need to be on Leashes at All Times
A few weeks ago, we had a large German Shepherd dog dashing and darting throughout the neighbor, running into people’s homes and garages whenever it saw an open door. While nobody was hurt, it was clear that this incident scared a lot of neighbors and certainly was terrifying for the dog as it searched to find its home! If anyone knows “Mike” who owns this beautiful animal, please let him know that the next time may have a different outcome. Also, please remember to keep all dogs on leashes whenever you take them out of your home or your enclosed backyards. Loose dogs could easily dart into the street and get hit by an oncoming car or even dash across a street to bite someone. Things happen!
Mark Your Calendars for Several Upcoming Events
The VCCA Activities Committee has put together some fun events so mark your calendars!
March 18th – Saturday: St. Patrick’s Day Coffee: 10 am to 12 noon
Theme and Program: “How Irish Are You?” Find out how to learn about your ancestors through DNA testing.
April 22 – Saturday: Earth Day Coffee: 10 am to 12 noon
Theme and Program: “How to Garden in Small Spaces”
May 6th – Saturday: May Day Coffee
10 am to 12 noon Theme and Program: May is National Photo Month.
Program on preserving, digitizing and displaying photographs
May 26th – Friday: Opening of Pool Potluck
5:00 pm to 9:00 pm
Patricia Zimmerman, President
LETTER FROM THE ARBOR VILLEBOIS (AVOA) PRESIDENT
Welcome to February. Hope you’ll remain hardy this month — so you can withstand our wet weather conditions — but also become a little “heart-ier” as we approach Valentine’s Day. (tee hee.)
So, here’s what you’ll learn in this month’s newsletter. (N.B. My goal for including an article index— instead of jumping right in— is to make it easier when you search prior newsletters for critical information. Hope this helps!)
— Crowley Will Continue Pruning Shrubs During Next Several Weeks.
— Tree Trimming To Take Place Over Next Two Months.— Architectural Review Committee Discusses Window Replacement.
— Homeowners Will Receive Warning Letters Regarding Alleyway and Garage Lights.
— New Tips for How to Fill out the Homeowners Survey.
— Dogs Running Loose Will be Reported to the City and Homeowners Warned.
— Final Report on the Construction Work for the Townhouses.
— Julie Daley Joins the VCCA Board.
Crowley Will Continue Pruning Shrubs During Next Several Weeks
In addition to doing another sweep through the neighborhood for leaf removal, our landscape company, Crowley, will be concentrating during the next several weeks on finalizing the winter shrub pruning. Remember: If you have opted out of pruning, the landscape company will not be pruning your bushes.
Tree Trimming To Take Place Over Next Two Months
Your Board of Directors has signed a contract with Crowley Landscape Management and Portland Tree Services to perform tree trimming and pruning activity over the next two months. So watch for their trucks! Work to be performed includes clearance away from all homes and other structures; vehicle and pedestrian clearance; and pruning where necessary to eliminate all hazardous situations.
In addition, general pruning of larger trees in one quadrant of the neighborhood will also take place to improve the long-term health of trees in that quadrant. Because our annual budget prevents us from doing aggressive pruning of all larger trees in one year, we’ve worked out a schedule to do one quadrant every year and then repeat the cycle every four years. This year, the trees in the green quadrant will be tackled. Next year we’ll concentrate on trees in the yellow quadrant. In 2019, we’ll work on the trees in the blue quadrant. Year four, 2020, we’ll be performing this aggressive pruning on larger trees in the beige quadrant. Portland Tree Service and Crowley report that no emergencies exist with the big trees in our neighborhood and that doing major pruning once every four years is adequate for improving the long-term life and health of a mature tree. Younger trees may need more frequent pruning so we’ll watch those more carefully. If you believe strongly that a large tree in a quadrant other than green needs emergency pruning or trimming, please send in a request using the Landscape Form.
In sum, your Board believes that this game plan is a responsible approach and allows us to maintain a regulated, reliable budget item every year for this necessary activity.
Architectural Review Committee Discusses Window Replacement
If you’re interested in replacing windows and screens this year, please be sure to send in a request to the Architectural Review Committee. (Find the form at ourvillebois.com/AVOA or go directly to www.communitymgt.com and log in to our private HOA page). We’ve learned from some neighbors that our original Arbor windows are no longer available. Any replacement window, therefore, must be reviewed by the ARC to assure we, as a neighborhood, preserve the integrity of the architectural character of the original design. Thank you!!!!
Homeowners Will Receive Warning Letters Regarding Alleyway and Garage Lights
This month, as part of our monthly review of the neighborhood, we’ll be double-checking lights over garages, particularly in alleyways, to assure light bulbs are working. (We did an ad-hoc check last month and found that more than 40 percent of homeowners are not maintaining these lights.) We realize that fixing these lights may mean more than changing out a bulb, but we must all pay attention to keeping these lights working for safety reasons. Plus, it’s the responsibility of every homeowner as per our CCR&Es, #6.5 Maintenance of Structures. While some homeowners have praised our efforts to “end the darkness,” others have complained about “light pollution.” Fortunately, there’s a solution to light pollution — black-out curtain and shades — whereas the only solution to “end the darkness” is to get everyone to keep these lights working! If you are having problems getting this done, please send a note to Daniel Kent at or Amber Koski at , Daniel’s assistant, and they’ll provide information to you.
Another goal of the walk-through this month will be to identify lights along greenways that are no longer working and are the responsibility of the HOA. These lights will be replaced at the expense of the HOA.
New Tips for How to Fill out the Homeowners Survey
Homeowners who have not filled out their Homeowners Survey are encouraged to do so at their earliest convenience. While filling out the form should only take a few minutes, the information it will provide our management company is invaluable in cases of emergency, the need to disseminate critical news or the necessity of locating specific homeowners and/or renters. If you are having difficulty filling out the form online, try saving it as a “fillable” pdf, completing the survey in that form, saving it as a new pdf, and then attaching it to a new email to send back to firstname.lastname@example.org. Or you can convert it to a word document, fill it out, re-save as a pdf and attach it to an email to Daniel. Of course, you can always print it out, fill it out and send it in, hard copy, to Community Management Inc at 2105 SE 9th Ave. Portland, OR 97214. Let Daniel know if you are having problems and he can help you. Thank you!!
Dogs Running Loose Will be Reported to the City, Homeowners Warned
Attention dog owners and caregivers: Dogs must remain on leashes at all times whenever they are outside the owners’ lots!!! There are no exceptions. Here’s a summary of our CCR&E #6.4: No animal shall be permitted to roam the Property unattended, and each dog shall be kept on a leash while outside a Lot or within a Common Easement Area. All animals shall be controlled so as not to be a nuisance to any Owner. An Owner or occupant may be required to remove a pet upon receipt of the third written notice from the Board of Directors of violations of any rule, regulation or restriction governing pets within the Property.
Several neighbors have told us that dogs are oftentimes seen running freely in our greenways and parks. Other residents have reported being threatened by dogs that are off leashes. Still others have witnessed bitings and injuries. Please note that this will not be tolerated. Period. The safety of our residents comes first, before the rights of any animal to run freely. If you see a dog out of control, please take a photo of the dog and the owner and report it immediately to our management company and the City Department of Parks and Recreation: 503-783-7529.
According to the City of Wilsonville ordinances, dogs must be kept on a leash while on public property or face up to $250 in fines. The rules also require owners to pick up their dog’s feces and stipulate that dogs cannot ride in the back of pick-up trucks or be left in vehicles where the animal’s health or well-being may be threatened. In addition to being fined by the City, a dog owner may also end up in a lawsuit if their dog bites someone, such as the recent case reported in the news involving a woman suing for $125,000 after being bitten in a Wilsonville park!! Remember that the City of Wilsonville does have a dog park which provides a running area for our canines. It’s located in Memorial Park. Other nearby dog parks are located in Tigard (SW Hunziker Rd and SW Wall St. and 11500 SW Winter Lake Dr), Tualatin (8515 SW Tualatin Rd) and Lake Oswego (17800 Stafford Rd).
Final Report on the Construction Work for the Townhouses
The work on the Townhomes, started last July, is complete with the exception of six buildings that need to be painted. That will be completed, weather-permitting, between now and Spring. The members of the TAVOA board did the final landscape walk-through to look at any damaged landscape as a result of the construction work. Thankfully, with few exceptions, there was not much damage. Five townhome owners responded to an email that was sent out about damage and Crowley has worked with all five to put a process together to get these plants replaced at TAVOA expense. Thank you, everyone, for your patience regarding the trucks and other intrusive vehicles that dotted our neighborhood during this renovation!
New VCCA Board Member to be Appointed
We are pleased to report that Julie Daley has stepped forward to be on the VCCA board of directors, representing our AVOA homeowners. Julie has lived in Villebois since 2010. She moved here from Multnomah County after working as an outreach case manager/nurse and manager for an outpatient provider of mental health services, Cascadia Behavioral Healthcare. She is now retired and wants to give back to the community. She’s a mother of two sons who now live in Thailand and Maryland with their families. Julie remains very active and likes to travel, bike and hike. She’s a member of one of the Villebois book clubs and has been on the VCCA Activities Committee, helping organize events that have opened up use of the Community Center to increase social opportunities and build a stronger community.
President, Arbor Villebois Owners’ Association
LETTER FROM THE ARBOR VILLEBOIS (AVOA) PRESIDENT
Welcome to 2017! Looks like the weather will continue to be a challenge this month, so here’s hoping you stay warm and safe.
Here’s, also, a list of what you’ll read about in this first letter of the new year:
— Tips for Keeping Your Home in Good Shape this Winter.
— Landscape Company Turns its Attention to Weeding and Final Pruning.— Architectural Review Committee Helps Homeowners Achieve Exterior Goals.
— Neighborhood Walk-through Uncovers Safety Problems in Most Alleyways.
— Homeowners Survey to be Conducted this Month.
— New VCCA Board Members Have Been Appointed.
— Reminder: Holiday Decorations Need to be Removed.
— Board Meets this Month on January 18.
— Parks and Greenspaces Need to be Named.
The Arbor Homeowner’s Manual Provides Tips for Winterizing Your Home
You can find tips for winterizing your home in the Arbor Homeowner’s Manual— a manual we hope you have kept handy for its valuable information about your specific home in Villebois. (If you’re a second owner of your home and didn’t get the manual, you may want to contact the prior owner and secure it from them.)
You’ve probably already completed most of these ARBOR tips. But here they are, below, so you can double-check. Outside Hose Bibs: If you have inside shut-offs, close them. then open up the hose bib after you shut off the inside valves. This will allow any water in the pipes to drain out. Don’t leave hoses hooked up. If you don’t have inside shut-offs, leave the exterior hose bibs closed and provide protection for them. Main Water Shut Off Valve: If you need to shut off your water and you own an electric water heater, be sure to turn off the circuit breaker to avoid burning out the element. Before turning the breaker back on, run the hot water in a sink to bleed any air out of the lines. Extreme Cold Weather Conditions: Leave the cabinet doors under your sinks open to allow warm room air to circulate around the plumbing. You may also want to leave your faucets trickling, especially at night. Running water is much less likely to freeze. If you leave your home for long periods of time, keep your furnace at a reasonable temperature. Spending a few extra dollars to keep the furnace up can save hundreds of dollars in water damage repairs. At various locations around your house, you will find vents in the foundation. These vents should not be closed for long periods of time as they will help improve ventilation throughout the winter months.
Landscape Company Turns its Attention to Weed Control and Final Pruning
With 98% of the leaves off our trees, our landscape company, Crowley, will be turning its attention to weed control and the final pruning of bushes over the next two months. (FYI, the pine oaks in our neighborhood will retain some of their dead leaves until February, when the new growth finally pushes them out of the canopies.)
The landscape company wants to apologize for the excessive noise many neighbors heard during the leaf collection season. Crowley wants homeowners to know that its crew has been playing “catch-up” regarding leave removal and this intensive time spent removing leaves should not be experienced next year.
If you have opted out of pruning, the landscape company will be placing a small sign in your yard to make sure the landscapers do not prune your bushes. Twenty-four (24) homeowners opted out of pruning and should expect to see these signs in their yards during the next couple of weeks.
Our landscape committee and board of directors are reviewing bids from arborist to prune our major trees and remove branches that are hitting our homes. This activity will occur later this winter, before the tree buds appear this spring. Stay tuned for when this work will commence.
Architectural Review Committee Helps Homeowners Achieve Exterior Goals
In earlier newsletters I’ve discussed the importance of our Architectural Review Committee in assuring that the physical standards of our community, as described in the Arbor Pattern Book, are upheld. So, this month I want to emphasize the valuable role this committee plays in helping homeowners achieve their goals for the exteriors of their properties. The members of our Architectural Review Committee are not “naysayers;” in fact, they are knowledgeable experts who can help homeowners complete their projects within the parameters of our Pattern Book.
For example, within the last few months, several homeowners have submitted requests for the following work: extending their fence to create a bigger private yard; adding a pergola to their backyard; installing a hot tub; placing a shed on their property; and raising (and lowering) flower beds. Thanks to the constructive ideas, comments and assistance from the committee members, all of these projects were approved. In short, the committee members worked with each of these homeowners to “get it done” and still maintain the integrity of the Pattern Book. That said, we must caution those who don’t submit requests: you may need to re-do your work or remove the project altogether. Also, just because you get a building permit from the City of Wilsonville, this does not guarantee an approval from the Architectural Review Committee. So, it pays to work with this committee!
If you’re thinking of a project for this spring and/or need advice on how to assure your exterior is cared for and painted properly, please fill out an Architectural Review Form at ourvillebois.com/AVOA or go directly to www.communitymgt.com and log in to our private HOA page. You will find the form in both places.
Neighborhood Walk-through Uncovers Safety Problems in Most Alleyways.
A volunteer group of neighbors, on behalf of your board of directors, recently completed a walk-through of the neighborhood during the evening hours. Their goal was to assess why our alleyways and some streets seem darker than they should be. What this audit revealed is that 151 homeowners — 44% of all our homes — have light bulbs over or next to their garage doors that don’t work, or have sensors that aren’t working, or have electrical problems that need fixing. Regardless of the cause, fixing these lights is the responsibility of every homeowner as per our CC&Rs, #6.5 Maintenance of Structures.
Even though this subject was covered in the November newsletter, it’s become apparent that we need to be more proactive in asking homeowners to fix this situation, which has many homeowners concerned for their safety and that of their family members. For your information, the HOA will conduct a second Garage Light Audit early next month. At that time, if any garage lights are not working, a warning letter will be issued to the owner with whatever bells and whistles that the board feels necessary.
In addition to the alleyways and streets, several of our greenways are also darker than necessary. This situation can easily be resolved if everyone would turn on their front porch lights at night. While this is not a requirement outlined in our rules and regulations, it sure would be a kind gesture to those of us who walk down these paths — and it would also help deter crime.
Homeowners Survey to be Conducted this Month
Homeowners should expect to get a “Homeowners Survey” in their emails and regular mail boxes in the near future.The purpose of this survey is to update the information we have on record for each homeowner and the residents who live in their homes. While you may feel that you already have provided this information, please provide all the requested information again as there may be updates and there are sections to this survey that go beyond what we probably have on file, such as whom to contact in the event of an emergency and your key fob number. We’re also asking for vehicle information so that we may have a fair idea of whether cars parked in our neighborhood are residents’ cars or abandoned cars. Thank you for completing this survey as soon as you receive it!
New VCCA Board Members Have Been Appointed
Your board of directors recently appointed two of our homeowners to represent us on the VCCA Board — the governing group that oversees the Community Center and Pool. They are Patricia Zimmerman and Victor Buccieri. Patricia will be the AVOA board member representative on the VCCA board and Victor will be one of three HOA representatives, joining Ruth McClurg who continues to serve in this capacity. Patricia and Victor will begin their board duties at the next VCCA meeting on January 24th. As we have one more position to fill please contact Daniel Kent at CMI (, if you are interested in serving on the VCCA board.
Reminder: Holiday Decorations Need to be Removed Soon.
While the Santa Clause figures and snowmen have mostly disappeared from our lawns, please remember that holiday lights also need to be removed by the end of the month.
Board Meets this Month on January 18.
Our regular monthly board meetings for 2017 are scheduled for the fourth Wednesday of the month. However, this month the board will meet on the third Wednesday, January 18. Please join us at the Community Center at 6:00 pm for a chance to chat with board members and other neighbors and 6:30 pm for the meeting.
Parks and Greenspaces Need to be Named.
There are many parks and greenspaces in our community that could use a name. This would make it a lot easier when we are referring to an area during casual conversations as well as serious meetings. If you have an idea for what to name a park or greenspace near your home, please send it in the Daniel Kent at .
Thank you all for being such great neighbors and helping make our community a wonderful place to call home.
President, Arbor Villebois HOA
LETTER FROM THE ARBOR VILLEBOIS (AVOA) PRESIDENT
Here’s hoping you have a joyous holiday season!
Directors Elected at Annual Meetings; Officers Voted in at Follow-up Board Meetings
Thank you, homeowners, for sending in your proxies for the Annual Meetings held on November 16. We had approximately 90 responses from AVOA homeowners and 20 responses from TAVOA homeowners, which provided us with a quorum. What’s more, 25 homeowners showed up at the meeting to vote in person. As there were two open positions and two candidates for the AVOA Board, Justine Keith and Drew Harvey were elected by acclimation at the meeting. The TAVOA had one open position and one candidate so Victor Buccieri was elected by acclimation.
At the AVOA and TAVOA Board of Directors’ Meetings following the Annual Meetings, the directors elected officers for the coming year. Here, below, are this year’s board members, their roles and a short bio, for your information.
Patricia Zimmerman, President, begins her second year of her two-year team on the Board. She has lived in Villebois since 2010. A retired PR and marketing professional, she now spends her free time with friends and on travel, mostly to visit her and Lin’s children and grandchildren. She has served on other HOA boards and several AVOA committees in the past. Patricia looks forward to serving another year as president and helping achieve new goals for the community in 2017.
Tom Vaughn, AVOA Vice President and TAVOA Treasurer, continues to fill the AVOA Board seat vacated by Scott DeVries earlier this year and starts his second year on the TAVOA Board. He retired from UPS operations after 30 years. He and his wife moved to Villebois in 2015 to be close to their grandsons. This year he will continue to use his organizational skills to help keep the AVOA Board on track regarding commitments and to help keep tabs on the financial well-being of the TAVOA.
Justine Keith, AVOA Secretary, was re-elected to the Board this month and begins her third term. A Villebois resident for the past 4 1/2 years, Justine is married, a mother of two young boys and has balanced her career in the long- term care insurance industry for 14 years. She enjoys serving and volunteering her time and is happy to do so for the AVOA Board to record Board meeting minutes that are comprehensive and complete.
John Merrick, AVOA Treasurer, begins his second year of his two-year term on the Board. A resident of Villebois for the past 4 1/2 years, he is a married father of three young children and has been a career firefighter for the past 12 years. John enjoys public service and looks forward to helping the Board keep tabs on our money and overseeing the role of our management company, CMI, with regard to our budget and monthly financial statements.
Drew Harvey, AVOA Board Member at Large, was elected to the Board at this month’s annual meeting and begins his first two-year term. A retired environmental geologist, he moved to Villebois in 2014. A volunteer on the AVOA Landscape Committee and the Villebois Neighborhood Emergency Preparedness Team, this year Drew will help the Board keep watch over our biggest contract and budget item — the landscape contract — as the Board liaison to the Landscape Committee.
Ron Larson, TAVOA President, continues in this role for the town home owners. Ron moved to Villebois in 2009. He is married and works as a Civil Engineer and Construction Project Manager — skills that he puts to work with gusto in his role as president of the town homes. Ron oversaw the recent litigation effort against the developers for poor construction on the town homes, which resulted in a $1 million settlement and the current restoration work on the homes.
Victor Buccieri, TAVOA Secretary, was elected to a two-year term on the TAVOA Board. A retired senior manager of Sikorsky Aircraft and a husband of 35 years with three grown children, Victor moved to Villebois in 2012. In addition to his impressive career, he has served in leadership positions with the Boy Scouts of America for 19 years and three years at the Evergreen Air and Space Museum. He will be responsible for maintaining the records of the TAVOA and other duties to support the President.
AVOA President Delivers “State of the HOA” Message at the Annual Meeting
We’ve had a very busy and very positive year this year. Here are the highlights of those areas where the Board members and volunteers spent lots of time and energy. The result is that our HOA neighborhood is in great shape.
The number one priority this past year was our landscape. As the maintenance of our landscape is our single largest expense, the Board early this year initiated an evaluation of our contract to make sure we were getting the best bang for our buck. After we interviewed three other reputable landscape companies, we determined that our contract with Showplace — which has been in existence since the formation of our HOA in 2005 — was within the ball park of other companies.
Once we had done our due diligence with respect to cost, we then wanted to evaluate the quality of the work we were receiving for the fee we were paying. Our interviews with these other companies provided us with some input and the survey of our homeowners gave us additional feedback as well.
This month we started a contract with a new landscape company and we are very hopeful that we will see an improvement in the quality of the work we receive.
The second major effort was to take a careful look at our CC&Rs — our governing documents — and make sure everyone is living up to our commitment to each other — a commitment we made when we bought into this community.
First, we started a process to simplify the CC&Rs and this is still onging. We plan to complete this work soon and will then share a summary document of our CC&Rs with all homeowners so there is no confusion about the few rules that homeowners are required to follow — mostly courtesy items but also some exterior home maintenance items as well.
We then developed a compliance program with the help of a compliance officer at CMI that included monthly walk-throughs of the neighborhood to identify areas for improvement. The most notable area for improvement was the maintenance of many of our homeowners’ fences. We are happy to report that 48 homeowners re-stained their fences this summer, which has made a big difference in how our community looks. Thank you, neighbors!
The third priority was to complete deferred maintenance on our common properties – including mail kiosks, benches, picnic tables and garbage bins. While there are still a few glitches, we hope this work has been noticeable to homeowners as this maintenance had not been done for more than 10 years!
Our forth area of concentration was the turnover of Palermo Park to the City of Wilsonville. To complete the turnover, the City requested that we improve parts of the park, which we did through outside vendors and our landscape company, Showplace. This is a big ticket item that is now off our plate.
Our fifth goal of this year was to improve communication with the homeowners. This communication took the form of a monthly letter from the President. In it were updates of work being done by the Board and its committees on behalf of the homeowners. These letters also included suggestions for ways to improve the camaraderie of homeowners, the beauty of our landscape and the safety of our neighborhood. I hope you kept copies of these letters are they included pieces of information, phone numbers and addresses that may be helpful to you in the future. We also updated our Website, ourvillebois.com, and will continue to use this as a repository for valuable information as well as current news.
And all of these items were accomplished while we continued to remain vigilant regarding our finances — a vigilance that resulted in better controls with CMIs finance department, a vastly improved monthly financial statement and the hiring of a new CPA firm that specializes in HOAs and will conduct our financial reviews, tax returns and other financial reports going forward. I want to thank the Board and the volunteers for all their hard work and for making this a very successful year.
Board Approves Budget with Minimal Raise; CPA Firm Confirms Books are in Good Order
At the Annual Meeting, the Board announced that it had approved next year’s budget with an increase of 1.48% overall. Homeowners will be receiving information from CMI about their exact monthly HOA fees for the coming year.
Our new CPA firm, Currie and McLain, have completed the review of our last year’s financials and have found everything to be in good order. Their report, as well as our 2016-17 Budget, will be posted on the CMI website under our secured section, for your information and review. We will not be posting this financial information to our www.ourvillebois.com website as we do not want this financial data to be available to anyone outside our HOA.
Still Looking for Volunteers for the VCCA Board
This December, we will need to appoint three new AVOA homeowners to serve on the VCCA Board, replacing Scott Devries, Lin Zimmerman and John Danahy. At the December meeting on December 6, John Danahy, who has served as president for two years, leaves his position having led the charge to manage the finances, improve the facility, update the rules and regulations, reopen the pool, hire a more responsive management company and put in place strong committees that will oversee the workings of the facility going forward.
At this point, things are going so well that John’s planning to recommend the Board meet on a quarterly basis. So… please consider volunteering and spending a few hours a quarter to help keep our VCCA running smoothly.
Temporary Decorations Need to be Removed Shortly After the Holiday
As we head into the holiday season, we look forward to the many wonderful decorations our homeowners use to adorn their homes. Just a gentle reminder that these decorations need to be removed shortly after the holiday passes. Our CC&Rs state that we have a month to take them down, but we’re hoping that level heads will prevail and we won’t be seeing many Santa Claus decorations come the middle of January!
CC&Rs State Architectural Review Form is Required for all Outside Alterations
As another gentle reminder, remember that any alterations to our exterior homes, yards and fences. must first be submitted to the Architectural Review Committee on a form that you’ll find both at ourvillebois.com/AVOA and www.communitymgt.com.
Villebois-wide Holiday Gathering Scheduled for Saturday, December 3, at 5 PM
Mark your calendars for Saturday, December 3rd, at 5 PM for the 2016 Villebois Christmas event, put on by the Villebois Events Committee, a group of volunteers from the community who help stage these Villebois-wide events. Gather with your neighbors in the heart of our neighborhood at the Villebois Piazza for the annual tree lighting ceremony while you sip hot cocoa, nibble cookies and take photos with Santa. Dress warmly and bring an umbrella!
That’s it for now.
Here’s wishing you a great Holiday Season!
(P.S. Our next newsletter will be after the New Year.)
President, Arbor Villebois Owners’ Association.