The Villebois Community Center Association (“VCCA”) hereby adopts the following Policies and Rules governing the use of the Villebois Community Center facilities. All terms in these Policies shall be defined and have the same meaning as they would in the Declaration of Covenants, Restrictions and Easements (“CCRs”) for the Villebois Community Center (“VCC”) and the Bylaws of Villebois Community Center Association (“Bylaws”) and the VCCA hereby incorporates the definitional section of the CCRs by reference.

Definitions

  1. Community reservation: a reservation made by an occupant, HOA, or HOA sponsored committee where attendance is limited to occupants of one or more member HOA.
  2. Immediate Family includes all relatives of an occupant.
  3. Member or member association is an HOA that is assessed by the VCCA for purposes of maintaining the VCC. (CCRs 1.12)
  4. Occupant means the occupant of a living unit who is the owner, lessee, or any other person authorized by the owner to occupy the living unit on the lot. (CCRs 1.14)
  5. Owner means the person or persons, including a Member Association or Declarant, owning any lot subject to a member association. (CCRs 1.16)
  6. Private reservation: a reservation made by an occupant, HOA, or HOA sponsored committee where attendance is by invitation only.
  7. Public reservation: a reservation that is made by an occupant, HOA, or HOA sponsored committee where attendance is open to all owners and non-owners

Section 1. General Rules for Villebois Community Center and Pool

A. Eligible Use

The Villebois Community Center and Pool (VCC) are for the use of the occupants of the living units addressed in the following three Homeowners Associations (HOAs) – Arbor Villebois Owners Association (AVOA), Polygon at Villebois HOA, and Tonquin Woods HOA – which in turn make up the VCCA members. Pursuant to Article 4.4 of the Declaration of Conditions, Restrictions and Easements for the Villebois Community center (“CCR”S), any Owner in good standing may extend their right to use the VCC to immediate family and their lessees if their Living Unit is rented or leased. Owners who rent or lease their Living Unit shall be deemed to have assigned all rights to use the VCC to their lessee and the lessee’s immediate family.

ACCESS and KEY FOB is provided to each VCCA owner for access to the Community Center and Pool. An owner may purchase one additional key fob for his/her living unit at a cost of $75.00 (Key Fob Order Form). It is the fob holder’s responsibility to replace lost key fobs and notify the management company so they may deactivate the lost key fob.

The VCCA considers the key fob to be an asset of the living unit and shall be transferred to a new owner whenever a living unit is sold. A new owner who did not receive a key fob as part of sale can purchase one or two at a cost of $75.00 each.

B. Hours

  1. The COMMUNITY CENTER building is open seven (7) days a week. The hours for the Community Center generally are from 4:00 a.m. to 10:00 p.m.
  2. The POOL is generally open from Memorial Day Weekend to Labor Day Weekend or later at the discretion of the VCCA Board of Directors. The Pool is open from 4:00 a.m. to 8:00 a.m. for Quiet Lap Swim, 8:00 a.m. to 9:00 p.m. for Open Swim and from 9:00 p.m. to 10:00 p.m. for Quiet Lap Swim.
  3. The FITNESS ROOM is open seven (7) days a week from 4:00 a.m. to 10:00p.m.
  4. The Large COMMUNITY ROOM may be open during pool season for open recreation during the time the pool is open and while a pool monitor is on duty.
  5. The Large COMMUNITY ROOM is available for Private Events, Public Events and Community Events to all VCCA occupants at no charge from 4:00 a.m. to no later than 10:00 a.m. of the following morning for overnight events. See COMMUNITY ROOM Rules for restrictions.
  6. The CONFERENCE ROOM and GAME ROOM are open for use from 4:00 a.m. to 10:00 p.m. The CONFERENCE ROOM may be reserved. See CONFERENCE ROOM Rules for restrictions.

C. General Rules and Policies

  1. NO PETS are allowed within the Community Center or Pool Deck with the exception of assistance dogs.
  2. NO PROFANITY or inappropriate language in the Community Center and Pool.
  3. ADULTS of at least 18 years of age are required to accompany and supervise children under the age of 16.
  4. SMOKING is prohibited anywhere within the Villebois Community Center and within 10 feet of the Villebois Community Center and Pool.
  5. ROOM OR AREA OCCUPANCY limits are established by the building code and determined by the County Fire Marshal’s Office. The maximum occupancy for the Large Community room is 174 with chairs only and 82 with chairs and tables. The maximum occupancy for the Conference Room is 14. Occupants who host events at the Villebois Community Center are responsible for ensuring compliance with occupancy standards.
  6. NO COMMERCIAL ACTIVITY of any kind is allowed on Villebois Community Center property. No one may use any area of the Center for sales of materials or services. No display of materials or services for the purpose of soliciting business may occur.
  7. Occupants are responsible for ensuring that they secure any necessary licenses for copyrighted movies, television, music, media and other intellectual property played, displayed or otherwise consumed at the Villebois Community Center. Occupants are responsible, at all times, for ensuring compliance with copyright laws relating to their use of such content.
  8. WI-FI is provided at the Community Center to VCCA occupants. By signing in you agree to abide by the rules set forth by VCCA and Fibersphere, the provider.
    1. Access is limited to a 2-hour continuous segment – reenter login info for additional access.
    2. No downloading of copyrighted or illegal material is allowed at anytime. Downloading illegal or copyrighted information using this Wi-Fi access is subject to automatic suspension of all Community Center privileges for the entire household for a period of one (1) year.
    3. No sharing of the username and password with anyone. Sharing and/or posting the username and/or password (including but not limited to bulletin boards, websites, or social media) is subject to an automatic suspension of all Community Center privileges for the entire household for a period of one (1) month. If a second offense occurs, it is subject to an automatic suspension of all Community Center privileges for the entire household for a period of one (1) year.
    4. Password assistance: Contact CMI at (503) 445-1224 or email VCCA@ourvillebois.com.
    5. Technical assistance will be provided by Fibersphere at 503-681-8755.
  9. NO ILLICIT DRUG USE OR UNDERAGE DRINKING is allowed anywhere on the premises at any time and will result in the automatic suspension of all Community Center privileges for the entire household for a period of one (1) year.
  10. CONSUMPTION OF MARIJUANA IS PROHIBITED anywhere on the premises of the VCC and within 10 feet of the property.
  11. ACTS OF VANDALISM will result in automatic suspension of all Community Center privileges for the entire living unit for a period of one (1) year. The cost of repairing any such vandalism will be a fine upon the responsible Owner (including if the vandalism was caused by a renter/lessee of that Owner) and if unpaid an Individual Assessment (pursuant to 7.3(d) of the CCRs) against the Member Association in which the applicable Owner owns a Living Unit.
  12. CRIMINAL ACTIVITY or TRESPASSING WILL NOT BE TOLERATED on VILLEBOIS COMMUNITY CENTER premises. ANYONE who observes criminal activity, suspected criminal activity or suspicious behavior at the VCC are encouraged to immediately contact the the Wilsonville Police Department at 503- 682-1012. Pursuant to Article 5.5(k) of the CCRs, the Association is unable to guarantee the physical safety and security of Owners, Lesses, Invitees or Guests using the VCC.

Rules are subject to change.

D. General Rule Violations (except where otherwise stipulated):

  1. First offense of any VCCA general rule will result in a formal written warning sent to the fob address of record and living unit address of record.
  2. Second offense of any VCCA general rule will result in the automatic suspension of all Community Center privileges for the entire living unit.
  3. Any cost incurred by the VCCA due to rule violations is the responsibility of the VCCA member association whether it was the VCCA owner, a living unit occupant, or a guest that violated the rule.
  4. Notices of rule violation(s) will be mailed to the member Association address of record, to the fob address of record and to the living unit address of record via the United States Postal Service.
  5. Suspension of Community Center privileges will not result in a decrease in HOA member assessments.
  6. Appeal of suspension or assessment or request for reinstatement of privileges must be made to the VCCA Board in writing within ten days of notification. The Board will then schedule a hearing at which the owner must appear.

Rules regarding violations are subject to change.

Section 2. Facility Reservations and use

A. General Rules

Definitions

  1. Community reservation: a reservation made by an occupant, HOA, or HOA sponsored committee where attendance is limited to occupants of one or more member HOA.
  2. Public reservation: a reservation that is made by an occupant, HOA, or HOA sponsored committee where attendance is open to all owners and non-owners.
  3. Private reservation: a reservation made by an occupant, HOA, or HOA sponsored committee where attendance is by invitation only.
  4. Good Standing: good standing is defined as being current with respect to assessment payments owed to the occupant’s Member Association, and having no outstanding violation of the rules and regulations of the Member Association and the VCCA. The Member Associations must inform the VCCA of any owners who are not in good standing.

Reservations

  1. Single event reservations: These are reservations made by an occupant, HOA, or HOA sponsored committee where the event does not meet the definition of a recurring event below. They may be community, public, or private.
  2. Recurring events: These are events that occur on a regular weekly or monthly schedule. Examples are: Monday and Wednesday at 10 a.m., Fourth Tuesday of every month at 6:30pm, every other Wednesday at 2 p.m. A recurring reservation may be made by an occupant, HOA or HOA sponsored committee and may be community, public, or private.
  3. There are no fees or deposits for facility reservations and use.